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Five Reasons to Hire Technical Writers for Database Documentation

    a group of technical writers at a desk, working on database documentation

    When it comes to database management, documentation is a common problem in many organizations. With an influx of data constantly coming in, developers often find documenting every process and change to be tedious and time-consuming. Consequently, an organization’s database tends to become outdated and unorganized, which defeats the purpose. Since developers would rather focus on coding instead of documentation, this is where technical writers come in. With the help of these professionals, the responsibility shifts to someone whose job is to communicate and produce high-quality documentation.

    Here are five reasons why you should hire technical writers to help manage your database documentation today:

    Field of Specialty – Some technical writers specialize in every industry from cybersecurity, IT, environmental, healthcare, and more. So, when it comes to database documentation in your respective industry, there are tech writers who are trained in that field, as well as have the expertise to document and analyze databases according to that industry. Businesses often have the misconception hiring a tech writer means wasting time explaining what they need. On the contrary, when you hire a tech writer familiar with your field it enables easy interaction with software developers, therefore, producing high-quality technical content for your business. 

    Audience Database documentation is not only for developers. Everyone across the entire organization needs to clearly understand any information they have access to. Technical writers know writing techniques and document solutions to assist a wide range of audiences whether it will be technical or non-technical team members or external audiences. Explaining to a senior executive about the different types of NoSQL databases and their uses will be easier to digest coming from a technical writer than a developer who may be too technical.

    Skills When you hire a technical writer, they are equipped with a range of skills to efficiently manage your database documentation. They often have strong written and verbal communication skills along with research abilities to search, locate, organize, and analyze information. Other Skills may include knowledge of markup, programming, and database languages. In addition to types of databases and documents formats, such as XML, YAML, or JSON.

    Documentation Technical writers can provide training manuals and user documents to help learn and operate database management systems. With the assistance of documentation writers, they can update existing documents for better clarity and improve accessibility for all users which in turn saves time and money.

    Technology As the demand for database solutions grow, technical writers are well versed in the latest database documentation tools to help a business maintain their database networks. A tech writer can help you select the best tools suited for your needs.

    Compliance & Security – With technical writers at the helm of the documentation management, they can keep track of every change in the database network as soon as it happens therefore, they can update documentation and systems, so they always coincide with compliance laws. Also, technical writers have access to compliance technology to make complying easier, whether it’s with HIPAA, GDPR, or other notable regulatory compliance requirements. Your business can stay compliant avoiding fines, penalties, or worse, financial or reputational ruin.


    As digital data continues to grow due to the advancement of technology, consider these five tips for hiring technical writers to help improve your database documentation. With the assistance of professionally trained technical writers, your database can stay organized and help you access, store, and retrieve information more efficiently.

    How can EDC help? 

    At EDC we can help develop data management plans to help determine how to manage, analyze, and store data acquired during every stage of your business. With a customized plan you can reduce the amount of time you spend managing data, improve the quality and consistency of information, and implement a growth strategy to always reach business goals for the future.

    Whether you need a team of consultants to produce a complete line of documentation or a single technical writer for a brief project, Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, the quality of our work is guaranteed. Contact us today to get started. (800) 221-0093 or sales@edc.us

    Written by Kimberly Jones

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