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Technical Instruction Manuals: Organizational Manuals

    wooden blocks, spelling out the word documents, on top of a pile of papers, representing the importance of technical instruction manuals

    Technical instruction manuals help users make sense of a product they are trying to use. The purpose of this technical document is to gain useful knowledge about a product, service, or technology, or to direct users through specific steps to achieve the item’s desired outcome. Oftentimes, we think of manuals in regards to our everyday devices or workplace-related practices. However, technical manuals are more than figuring out your tablet or understanding the employee handbook. They are an invaluable source of information that ensures an organization can facilitate any operation. In today’s post let’s look into a few manuals centered around organizations found in various industries.

    Types of Organizational Technical Manuals 

    Original Equipment Manufacturer (OEM) manualsIndustry: Automotive, IT, & Manufacturing

    Provides information about what products the manufacturer produces or the component, parts, equipment, devices it sells parts to another company or its customers. Different types of OEM manuals can include information and instructions on how to properly use its products.

    Quality manuals – Industry: All Business Markets

    Describes the quality management system of an organization. This document states how every component in your business will function effectively to reach your business goals. It may include details about employees, customers, communication workflow, budgets, policies, standard operating procedures, ISO requirements, and more

    Environmental manuals – Industry: Environment

    Define the operating strategies of an environmental management system. According to the EPA, “An Environmental Management System (EMS) is a set of processes and practices that enable an organization to reduce its environmental impacts and increase its operating efficiency.” It should describe everything from business goals, policies, procedures, the employee responsible, communication protocols, ISO standards, and more.

    Financial Reporting manuals (FRM)Industry: Financial

    Informs organizations about what financial statements, disclosures, and other documents show compliance with the U.S. Securities and Exchange Commission (SEC). This manual provides rules, procedures, and solutions for compliance with SEC reporting rules.

    Aircraft Maintenance Manual (AMM) – Industry: Aerospace 

    Describes and illustrates detailed technical maintenance instructions for an Aircraft. This manual can include information on servicing, repairing, installation, inspection, and additional maintenance procedures.

    Field manualsIndustry: Government

    Assist soldiers in the appropriate actions to take during a mission. It outlines training operations, military tasks, and procedures. Additionally, it provides instructions on how to address and manage the unknown situation. The overall purpose of this manual is to ensure decisions making is easy for soldiers to handle during extreme situations.

    Manual TestingIndustry: IT Software

    nstructions to help IT teams and developers identify, detect, and remove any bugs or errors in the software, so the speed or effectiveness of the application is performing at its highest level. Because there are limits to automation testing for defects, manual testing is still a reliable technique.

    Instructions for Use (IFU) manual Industry: Healthcare

    Guidelines about the use of medical devices. This manual states what policy rules and regulations a healthcare product manufacturer must adhere to, so when they sell a medical device, they can ensure the safety of medical staff and patients. IFU documents must describe how a medical device is supposed to be cleaned, disinfected, and sterilized. Once manufacturers can supply the appropriate instructions and testing then it can be sold for proper use.

    Conclusion 

    Technical instruction manuals are an essential component of every business. Here we see in various industries that the strength of a manual heavily influences how a business functions. A manual ensures organizations can establish key processes that will eventually help reach desired business goals. As long as people need to understand equipment and software, or how a process or a procedure works, there will always be a need for technical instruction manuals.

    How Can EDC Help? 

    No matter what industry you’re in or the purpose, EDC’s writers will produce concise, clear, well-organized technical manuals for any product or service. If you are looking to create training manuals, or streamline and automate existing documents like policy, office, service manuals and more EDC can help. No matter the type of manuals EDC can generate documentation that will meet all your business needs. EDC has technical writers with varying expertise that can produce high-quality manuals to ensure your customers and employees can safely and confidently operate your product, technology, or service.Whether you need a team of consultants to produce a complete line of documentation or a single technical writer for a brief project, Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, the quality of our work is guaranteed. Contact us today to get started. (800) 221-0093 or sales@edc.us

    Written by Kimberly Jones

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