Automation Technology: For Emergencies (and Everything Else)

    a man typing on a laptop computer, representing the usefulness of automation technology in the process of document creation

    Technology has revolutionized every aspect of daily life, particularly in the workplace. Now more than ever, technological advancements have made workers more efficient. In today’s blog post, we will explore the ways in which automation technology is digitally transforming how businesses respond to unexpected events.

    Let us begin.

    Cybersecurity Emergency Prevention

    In today’s ‘golden age’ of technological advancement, cyberattacks are on the rise. Every day, cybercriminals are finding more innovative ways to gain unauthorized access to your data. With the use of cybersecurity automation, you will be better equipped to predict, protect from, and prevent cyberattacks. Implementing automated documentation to help produce cybersecurity policies, processes, and procedures will enable team members to access accurate and up-to-date documentation, aiding in the prevention of, or recovery from, a cyber-attack. Additionally, automation technology makes it easier to retrieve all of your documents as soon whenever you need them, rather than demanding additional time and money for the handling and processing of hard copy documents. Integrating document automation systems with cybersecurity automation tools is a way to combat cybercriminals who are using modern technology to increase the amount and intensity of their attacks.

    Cybersecurity Automation Technology

    While there are many ways to integrate cybersecurity automation into your organization, here are a few popular tools that can help protect your company against cyber threats.

    • Robotic Process Automation (RPA) – Robotic process automation is the use of robots to conduct a series of tasks that include searching, scanning, and monitoring the detection of security vulnerabilities. RPA reduces human errors and is an asset to security teams, providing 24-hour coverage.
    • Automated Security Testing – Software designed to pinpoint and rectify security vulnerabilities in features like authentication, authorization, applications, and software behaviors. Testing may detect bugs in your system, vulnerabilities in the coding, or overall performance issues. Automated testing can also provide instant feedback about, and alerts regarding, potential security issues in your software, network, personnel, physical worksite, or organizational strategies.
    • Custom Automation Solutions – Every business should have cybersecurity solutions that are specifically tailored to meet their needs. The best way to organize and protect critical data in case of a data breach is to have a Business Continuity Plan. “A business continuity plan (BCP) is a document that outlines how a business will continue operating during an unplanned disruption in service.” A computer security incident response plan (CSIRP) is a detailed course of action that clearly states how each team member should respond during a cyberattack, reducing response times and minimizing harm, and is an essential part of any business continuity plan.

    COVID-19

    It has been a year since the state of New York was the epicenter of the COVID-19 outbreak in the United States. The pandemic led to a statewide shutdown that threatened business survival on a global scale and single-handedly changed the nature of how we work. While many companies have adjusted to working remotely, remote work still poses a few challenges to some, particularly those working with high volumes of information. The solution? Electronic document management systems (EDMSs).

    What are Electronic Document Management Systems?

    An EDMS is a network of tools designed to help organize, store, access, and regulate the creation of documents in your business. Within these systems are automation software, apps, and tools organizations can use to streamline their business processes. So, in anticipation of a disruption in operations due to a natural disaster, pandemic, or other unexpected event, you can rest assured knowing that there is technology your company can use to make sure the day-to-day operation stays on track.

    What are the Benefits of EDMSs?

    For employees working from home, document sharing and collaboration tools make it easier to share, edit, and access documents with speed and efficiency. With the rise in employees using their personal computers, laptops, tablets, smartphones, and other devices for the workplace, EDMSs have mobile app features that cater to teams looking for the ability to change and distribute documents from their personal devices.

    Managers can use EDMSs to implement workflow automation, ensuring team members know their tasks at every phase of the document creation process, regardless of where they are working from. Workflows are automated pathways that track the progression of various tasks. Additionally, managers can customize workflows by assigning specific tasks and setting user permission rules to limit who has the authority to review, revise or approve documents.

    Although remote work has boomed in popularity, it is important to consider possible weaknesses of the system. Without proper security systems and protocol, employees run the risk of exposing organizational data and information. To counter this, EDMSs offer a multitude of data security automation services, such as encryption software, compliance tools, data backup, file replication, and disaster recovery.

    Overall, a document management system improves team collaboration, streamlines end to end processes, and most importantly, saves time and money. So, whether you are preparing for an emergency, trying to recover from one, or simply just looking to improve company efficency, automation technology can be instrumental in how successfully your business moves forward.

    Conclusion

    In today’s digital landscape, organizations that face an unexpected disruption can turn to automation technology as the new modern way to solve problems. With so many tools that enable businesses to streamline the document creation process, boost preventative measures, and increase overall productivity so future crises can always be averted.

    How can EDC help?

    At EDC we have a team of technical writers trained in automation technology to collaborate with businesses and corporations to help reinvent your old document process and bring your written content into the 21st century.

    Whether you need a team of consultants to produce a complete line of documentation or a single technical writer for a brief project, Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, the quality of our work is guaranteed. Contact us today to get started. (800) 221-0093 or sales@edc.us

    Written by Kimberly Jones

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